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Privacy Policy

Fromfolio LLC Privacy Policy
Effective Date: 01.01.2025
Last Updated: 01.01.2025

Our Commitment to Protecting Your Privacy

Fromfolio LLC (“Fromfolio,” “we,” “us,” or “our”) values your trust and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your information when you use our platform, Fromfolio.com (the “Service”). By accessing or using our Service, you consent to the practices described in this policy.

1. Information We Collect

We collect information in the following ways:

1.1 Information You Provide Directly:

  • Account Information: Your name, email address, password, and profile photo.
  • Workplace Details: Employer, position, and other professional information.
  • Education Details: University, degrees, and certifications.
  • Portfolio Data: Files, media, or other documents you upload.
  • Job Application Details: Resume, cover letter, and application history.
  • Payment Details (if applicable): Billing information for premium services or transactions.

1.2 Information We Collect Automatically:

  • Usage Data: Pages viewed, actions performed, and interactions on the Service.
  • Device Information: Browser type, operating system, IP address, and device identifiers.
  • Location Data: Derived from your IP address or other geolocation technologies.
  • Cookies & Tracking Technologies: See our Cookie Policy for details.

2. How We Use Your Information

Your information helps us provide, improve, and personalize the Service. Specifically, we use it for:

  1. Creating, managing, and personalizing your account.
  2. Facilitating communication through messaging and notifications.
  3. Enabling portfolio uploads, job applications, and professional networking.
  4. Delivering tailored job postings, news, and industry insights.
  5. Maintaining platform functionality, analytics, and troubleshooting.
  6. Processing payments or subscriptions, if applicable.
  7. Complying with legal requirements and protecting user safety.

3. Sharing Your Information

We share your information only under these circumstances:

  1. With Service Providers: For hosting, analytics, customer support, payment processing, and operational support.
  2. With Other Users: Public profile elements (e.g., name, portfolio, or job postings) may be visible to other users.
  3. For Legal Compliance: To comply with applicable laws, court orders, or government requests.
  4. During Business Transactions: If Fromfolio undergoes a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

4. Your Rights

Depending on your location, you may have the following rights under data protection laws like GDPR or CCPA:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Correct inaccuracies or update your data.
  • Deletion: Request deletion of your data, subject to legal or operational requirements.
  • Portability: Receive your data in a structured, machine-readable format.
  • Opt-Out: Opt out of certain data processing, including targeted advertising or data sales (if applicable).

To exercise your rights, contact us at info@fromfolio.com. We may require identity verification to process your request.

5. Data Security and Retention

We take reasonable measures to protect your information using encryption, access controls, and monitoring. However, no method of transmission or storage is completely secure.

  • Retention Periods: We retain personal data only as long as necessary for legal, business, or operational purposes.
  • Account Deletion: Upon account deletion, residual data may be retained for dispute resolution, legal compliance, or backup purposes.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Enhance platform functionality.
  • Analyze user behavior and preferences.
  • Provide tailored content and advertisements.

For more details or to manage your preferences, please refer to our Cookie Policy.

7. International Data Transfers

If you are accessing the Service from outside the United States, note that your data may be transferred to and processed in the U.S. or other countries with different privacy laws. By using our platform, you consent to such transfers.

8. Children’s Privacy

Fromfolio does not knowingly collect personal information from individuals under the age of 16

Data Collection: For users under 16, we only collect the minimum information necessary to operate the Service (e.g., name, email, and uploaded designs) and do not use their information for targeted advertising or profiling.

9. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Material changes will be communicated via email or prominent notices on our platform.

10. AI Profile and Design Analysis

Fromfolio offers an AI-powered feature designed to enhance the job application process by evaluating user profiles and uploaded designs. This feature aims to identify and sort the most relevant applications based on users’ design skills and professional profiles.

How the AI Feature Works:

  1. Data Processed:
    • User profile information (e.g., education, certifications, skills, and professional experience).
    • Uploaded portfolio files, projects in their profiles, including PDFs and other design submissions.
  2. Purpose:
    • To match users with the most suitable job opportunities based on their skills and experience.
    • To assist employers in evaluating applications by providing AI-generated rankings.

User Rights and Transparency:

  • Consent: By uploading designs or submitting job applications, you agree to the processing of your data by our AI system for evaluation purposes.
  • Accuracy and Fairness: While we strive to ensure our AI evaluations are accurate and unbiased, users are encouraged to review their profiles and uploads for completeness and clarity.
  • Review and Objection: Users have the right to request human review of AI-generated evaluations, challenge decisions made by the AI system, or opt out of AI-based processing for their applications. To exercise these rights, please contact us at info@fromfolio.com.

Data Security:

All data processed by the AI system is encrypted and handled securely. Design files and user information are not shared with third parties for unrelated purposes.

Automated Decision-Making Compliance:

Our AI feature is designed in compliance with applicable data protection laws, including GDPR (Article 22) and similar regulations. Users can request detailed information about how the AI processes their data and the logic behind its evaluations.

By using the platform’s job application features, you acknowledge and accept the use of AI in the application process.

Contact Us

If you have questions, concerns, or feedback about this Privacy Policy, please contact us:

  • Email: info@fromfolio.com